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How to Use AI to Write a Resume
Writing with AI
11 min read
How to Use AI to Write a Resume
Discover how AI can help you build a strong resume efficiently. This guide walks you through each step, shares real examples, and highlights tools that make the process smoother.
Written by
Viktoriia Y.
Published on
Aug 19, 2025
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Resumes are changing fast, and AI is at the forefront. Over 75% of companies now use AI or applicant tracking systems (ATS) to scan resumes before a human even looks. That means even a well-written resume can get missed if it isn't optimized.
Using AI is not just a shortcut but your chance to make your skills and achievements shine for both machines and hiring managers.
And if you need to make this process even easier, StudyPro is here to help you with everything from organizing your work experience to polishing your professional summary!
Getting Ready
Before using AI to create your resume, it's important to get your tools and information ready.
- Pick an AI platform that matches your needs.
- Some may focus on formatting, others on wording, or optimizing for ATS.
- Make sure your accounts, documents, and career data are organized and ready to use.
Now, let's check out some pre-preparation steps to see how to use AI to write a resume for a specific job:
Share Your Career Background
AI won't read your mind. You want to get the best resume possible, and that means you have to supply high-quality data about your work histories, accomplishments, and skills. Here is a list of potential inputs you might provide:
- Work history with previous employers, job title(s), and employment dates,
- Key accomplishments and measurable impact (e.g., "Website traffic increased 35% over a 6-month period"),
- Critical skills, technical tools, software, and other capabilities you have experience with,
- An educational background with completed coursework and certifications or other professional development.
Describe Your Job Experience
AI will also require context about your desired position. This will allow your resume to be customized for the role and showcase the relevant experience. Information such as:
- Job title and brief,
- Description of the role,
- Main responsibilities and duties,
- Skills/certifications or qualifications required,
- Keywords and/or phrases from the job posting.
This amount of detail allows AI to create a resume that is tailored to a specific job, rather than just a generic output.
Master AI Prompts
The best way for using AI to write resume is to be clear and explicit with your prompts. Vague prompts result in vague output. Be specific about what you are looking for, including tone, style, and what to focus on. For instance:
❌ Bad Prompt: "Write me a resume."
✅ Good Prompt: "Write a professional, one-page resume for a digital marketing specialist with five years of experience and accomplishments like a 50% increase in social media engagement and a $100k ad budget - don't forget the bullet points and action verbs!"
The detailed prompts assist AI in writing resumes that are neat, job-specific, and ready to impress potential employers.
Further interested in what is AI? See a detailed guide here.
How to Use AI to Help Write a Resume
There are some smart ways for AI to write your resume. We've gathered the steps you can follow for a smooth process:
- Draft your resume framework;
- Set up core resume sections;
- Highlight your skills and accomplishments;
- Craft your career summary;
- Make your resume ATS-friendly;
- Create a tailored cover letter;
- Polish your resume language;
- Trim your resume for impact;
- Receive feedback and improve.
Build Your Resume Framework
Begin with a framework. AI can suggest the layout, order of sections to include on your resume, as well as the formatting that is appropriate for your industry. This will save time and avoid messy drafts.
Here are some tips:
- Provide AI with your job title, years of experience, and future goals.
- Indicate if you are looking for a one-page resume, a two-page resume, or a creative layout.
- Make clear whether the resume is for a corporate position, a creative position, or a technical position.
Sample prompt: "Please create a clear, one-page resume framework for a project manager, with six years of experience, including work history, education, skills, and key achievements."
Set Up Core Resume Sections
Using AI for resume means taking your unformatted career data and breaking it down into organized sections - work experience, education, certifications, etc - which helps give your resume clarity and structure that appears professional and readable.
Here are some tips:
- Keep your inputs complete and structured (including company names, roles, and dates).
- Make sure you include all relevant education and certifications - including short courses if relevant to your field.
- Request AI to sequence sections by relevance. For example, work experience is first for most industries.
Highlight Your Skills and Accomplishments
AI can reformat basic statements into action-oriented bullets that will impress a hiring manager. It focuses on results, not responsibilities.
Tips:
- Use measurable results wherever you can: percent, amounts, or time.
- List hard skills (software, tools, technical skills) and soft skills (communication, leadership).
- Have AI turn passive phrases into active, stronger statements.
Example AI output: "Led a team of 5 and increased project speed of delivery by 20% in just 3 months."
Craft Your Career Summary
The professional summary is your elevator pitch. Using AI to create a resume can turn your experience and strengths into an engaging paragraph that hooks readers immediately.
Tips:
- Include your role, experience level, key skills, and career goals.
- Keep it to 2 to 4 punchy and relevant sentences.
- Ask AI to match tone: formal, friendly, or creative, depending on the industry.
Example prompt: "Write a 3-sentence professional summary for a digital marketer with 4 years of experience in social media campaigns, SEO, and content strategy, emphasizing measurable results."
Make Your Resume ATS-Friendly
Approximately 75% of resumes are rejected by Applicant Tracking Systems (ATS) before ever reaching a human recruiter. These systems scan resumes for specific keywords and formatting to determine if a candidate is a match. Without proper optimization, even the most qualified candidates can be overlooked.
Tips:
- Keyword Integration: AI can identify key terms from the job description and suggest their natural inclusion in your resume.
- Formatting Adjustments: Ensure your resume uses standard section headings like "Work Experience" and "Education" to facilitate ATS parsing.
- File Type Selection: Save your resume in formats like .docx or .txt, as PDFs may not be ATS-compatible.
Example prompt: "Analyze this job description and my resume to identify missing keywords and suggest formatting improvements for ATS compatibility."
Create a Tailored Cover Letter
AI can draft a cover letter that complements your resume. By providing your achievements, skills, and the job description, AI writes a personalized letter that emphasizes why you're a perfect fit.
Tips:
- Highlight 2–3 key achievements that match the job description.
- Keep paragraphs short and readable.
- End with a confident, action-oriented closing line.
Example prompt: "Create a cover letter for a software engineer role, highlighting my experience in Python, cloud computing, and leading agile teams, keeping it concise and professional."
Polish Your Resume Language
AI can refine your writing to make it professional, clear, and engaging. When you use AI to write your resume, make sure to also ask for grammar fixes, stronger verbs, and concise phrasing.
Tips:
- Ask AI to replace weak verbs with strong action words.
- Remove repetitive phrases or filler words.
- Make sure each bullet or sentence delivers value.
Trim Your Resume for Impact
AI helps you condense lengthy resumes, remove redundant points, and make every line count. This ensures your resume is compact and easy to scan.
Tips:
- Focus on the most relevant achievements for the target role.
- Remove old or unrelated experience unless it shows transferable skills.
- Use AI to combine similar points into one strong bullet.
Receive Feedback and Improve
Some AI tools can analyze your resume for clarity, relevance, and impact. When using AI to improve resume, you can follow its suggestions to strengthen weak areas or optimize readability.
Tips:
- Ask AI to compare your resume to top-performing examples in your field.
- Consider AI suggestions, but always review for accuracy and personal style.
- Iterate until your resume feels polished, professional, and uniquely yours.
Templates for AI-Generated Resumes
Now, let's move to the next step: working with templates. Instead of starting from scratch, you provide the structure, and the AI fills in the gaps with relevant information.
Here's a simple, ready-made resume template you can paste into your AI tool. Just add your details where needed, or ask the AI to expand each section using your career information:
[Full Name]
[Phone Number] | [Email Address] | [LinkedIn/Portfolio Link] | [Location]
Professional Summary
[2–4 sentences highlighting your career background, skills, and goals.]
Work Experience
- [Job Title] — [Company Name], [Location] (Month Year – Month Year)
[Achievement or responsibility #1 with measurable impact]
[Achievement or responsibility #2 with measurable impact]
[Achievement or responsibility #3]
- [Job Title] — [Company Name], [Location] (Month Year – Month Year)
[Achievement or responsibility #1]
[Achievement or responsibility #2]
Education
- [Degree] — [Institution], [Location] (Year Completed/Expected)
Skills
- [Skill #1] | [Skill #2] | [Skill #3] | [Skill #4]
Certifications
- [Certification name, organization, year]
Additional Information (optional)
- Languages: [Language #1, proficiency level]
- Volunteer Work: [Role, organization]
AI Resume Creation: Advantages and Disadvantages
While using AI for resume can make writing faster and smarter, it's not always flawless. Understanding its strengths and limits will help you use it effectively instead of blindly relying on it.
Advantages | Disadvantages |
|---|---|
Speeds up resume writing by structuring content automatically. | May produce generic wording that doesn’t stand out. |
Helps with ATS optimization by suggesting the right keywords. | Can miss subtle industry-specific language or tone. |
Tailors resumes to specific job postings quickly. | Risk of overloading with buzzwords that feel unnatural. |
Fixes grammar, formatting, and clarity issues instantly. | Lacks human judgment on what makes a story compelling. |
Offers creative prompts for phrasing accomplishments. | Without review, mistakes or irrelevant details may slip in. |
See related: Pros and cons of AI.
Resume Pitfalls to Watch Out For
Even with AI, resumes can fail if you don't watch for hidden traps. Here are the big mistakes that catch applicants off guard:
- Keyword stuffing. Piling your resume with keywords to appease the ATS may make it through the system, but when a hiring manager finally lays eyes on it, it reads clunky and unnatural.
- Generic career descriptions. AI tends to omit boring phrases, and such clichés destroy first impressions. Eliminate them with actual, quantifiable results.
- Resume-cover letter inconsistency. When your AI-generated resume lists skills or experiences that your cover letter does not align with, recruiters notice the disconnect.
- Overly polished tone. AI-generated sentences are always smooth, but recruiters prefer honesty over perfection. If it reads too formally, it may not be believed.
Top AI Tools for Resume Building
When you're primed to turn an AI-assisted resume into reality, the right resource can make all the difference.
- Our solution: StudyPro – A tailored platform for academic and professional content creation, offering an all-in-one journey from drafting to refining, ensuring originality and coherence. Especially helpful if you're working on academic resumes or similar content.
- ChatGPT, Bard, Claude – These adaptable AI platforms take your questions and turn them into concise resume sections, polish phrasing, or outline a compelling professional snapshot.
- Rezi, Jobscan, Resume.io – Specialized tools that analyze your resume, suggest keywords, and help format content for resume-building.
Each option shines in a different way: the general models offer versatility in many kinds of writing, while others zero in specifically on crafting effective career narratives.
StudyPro, in particular, gives you structure and checks along the way, making sure your content is polished and authentic.
Ethics and Bias in AI-Generated Resumes
AI can be powerful, but many employers remain skeptical of its use in job materials. Here's what the data shows:
- 62% of hiring managers say resumes generated by AI without personalization are often rejected.
- 49% of hiring managers outright reject AI-generated resumes.
- 20% of recruiters will reject applications that appear to be fully AI-generated.
- 80% of hiring managers in the UK do not trust AI-generated content, with 57% saying they're less likely to hire someone who used AI.
- 33.5% of hiring managers can spot an AI-generated resume in under 20 seconds.
AI is not neutral. Unchecked, it can reflect and amplify biases in both the data it's trained on and the choices it makes:
- Gender and racial bias persist in AI resume tools. One NYU study found that AI systems often penalize mothers who took career breaks.
- Another investigation found that AI ranked Asian women as top candidates 17.2% of the time, but Black men only 7.6%, which is far from an even 12.5% benchmark.
- An audit study revealed that some models favored names associated with White applicants 85.1% of the time, while disadvantageing Black male applicants in nearly 100% of cases.
These numbers and examples show that AI is not banned, but lazy or impersonal use often backfires. Employers want honesty, effort, and authenticity baked into each resume.
You might also be interested in our article about how do AI detectors work.
Final Tips
Artificial Intelligence can improve your resume, but nothing will replace your judgment. AI should be a collaborator, not a crutch. Provide good input, refine the output, and always include your own human touch before submitting a resume.
Ready to Take Your Resume from Average to Standout?
StudyPro is your all-in-one tool for writing, refining, and making sure your content stays original!
Frequently asked questions
The best tool depends on your needs. Zety and Novoresume are great for templates, while ChatGPT and Jasper work well for content drafting. StudyPro is also a solid choice if you want an all-in-one academic and career writing solution.
Most employers don't have tools that flag 'AI-written' resumes, yet they would recognize a generic or robotic profile. What employers care about is being clear, original, and aligning your application to the job description.
Definitely! ChatGPT can polish sections like your career summary, core skills, and achievement bullets. Just make sure to verify dates, numbers, and phrasing, tweak what the AI generates, and give everything a final read before submitting.
Sources:
- Robinson, B. (2024, October 20). Why 80% Of Hiring Managers Discard AI-Generated Job Applications From Career Seekers. Forbes. https://www.forbes.com/sites/bryanrobinson/2024/10/20/why-80-of-hiring-managers-discard-ai-generated-job-applications-from-career-seekers/
- Jendriks, T. (2024, January 8). 165 Resume Statistics: Cover Letters and Valuable Skills. Flair Blog for HR Professionals. https://flair.hr/en/blog/resume-statistics/
- Chen, Z. (2023). Collaboration among Recruiters and Artificial intelligence: Removing Human Prejudices in Employment. Cognition, Technology & Work, 25(1), 135–149. springer. https://doi.org/10.1007/s10111-022-00716-0
- Garg, S. (2023). Women may pay a “MOM PENALTY” when AI is used in hiring, new research suggests | NYU Tandon School of Engineering. Nyu.edu. https://engineering.nyu.edu/news/women-may-pay-mom-penalty-when-ai-used-hiring-new-research-suggests
- Zilber, A. (2025, June 24). AI-powered hiring tools favor black and female job candidates over white and male applicants: study. New York Post. https://nypost.com/2025/06/24/business/ai-hiring-tools-favor-black-female-candidates-over-whites-males/
- Hernandez, J. (2024, April 11). White-sounding names get called back for jobs more than Black ones, a new study finds. NPR. https://www.npr.org/2024/04/11/1243713272/resume-bias-study-white-names-black-names
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